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How to Write a Project Manager CV
February 10, 2023
The demand for Project Managers in Australia continues to skyrocket and this is great news if you’re currently looking for a new Project Manager role, as there are a plethora of opportunities to consider.
Even though the odds of landing a Project Manager role may seem in your favour, you’ll still encounter competition for prime IT and tech jobs. The positions that spark your interest with much promise for career progression – and offer a great work-life balance with a desirable salary to boot – are likely highly sought-after.
To increase your chances of securing an interview, it’s wise to spend some time creating a comprehensive and eye-catching CV. To assist you, here are our five key tips for writing a Project Manager CV.
The CV Format
Generally, there are three primary CV formats:
- Chronological (main focus on experience)
- Functional (main focus on skills)
- Combination (equal focus on both)
From our extensive experience working as specialists in Technology and Digital recruitment, we know the chronological format is the best one to use. It has the advantage of familiarity, both for Recruiters and automated resume parsing software (aka applicant tracking system software or ATS).
As for the layout, we suggest:
- Contact details (name, contact number, email)
- Summary
- Work experience
- Education
- Major achievements
- Technologies
- References
Our comprehensive CV article covers what to include in each section, along with advice on using the right professional language and the importance of proofreading. In the next section, you’ll find specific guidance for segments of your CV. This will effectively assist you in highlighting your Project Manager prowess.
Showcase the Right Skills
The primary aim of your Project Manager CV is to demonstrate your experience and skill set, showing you are capable of managing a project from initial concept to completion.
Some of the key Project Manager skills to evidence are:
- Strategic planning, including setting clear goals and realistic timelines
- Organisation
- Team management (leading, delegating and managing scope)
- Budgeting
- Identifying risk
- Evaluation
- Reporting and debriefing
- Being able to source, develop and retain a great delivery team
It’s also good to highlight your soft skills (things like communication, conflict management and problem-solving abilities), while comprehensively filling out your ‘Technologies’ section. This should include:
- Programs you’re familiar with (i.e., Microsoft Project, Jira, SharePoint)
- Project methodologies you use (i.e., Agile, Scrum)
- Any specialised training or certifications you have (i.e., PMP, PRINCE2, Scrum Master CSM or PSM)
Use the Right Keywords
To increase the chances of your Project Manager CV beating the bots and making it into human hands, you should include an appropriate selection of relevant keywords.
To locate them, review the recruitment material, such as the job ad and description. If you have the skills, qualifications or experience mentioned, it’s a must to include that phrasing within your CV.
Should you find this task a little onerous, you can always reach out to a Technology and Digital recruitment specialist – like our Sydney, Melbourne or Canberra EITR team.
To further support you in this endeavour, here’s a list of skills with suggested keywords (again, when selecting your set, ensure they align with those used within the job ad and description).
Skill
Project management
Keywords
Strategic thinking
Analysis
Mitigation
Risk management
Scheduling
Project life cycle
Budgeting
Estimating
Prioritising
Stakeholder management
Impact assessment
Process improvement
Analysis
Resource allocation
Data modelling
KPIs
Outcomes
Scope management
Skill
Communication
Keywords
Collaboration
Active listener
Explanation
Teamwork
Reflection
Skill
Problem-solving
Keywords
Evaluation
Identifying patterns
Innovation
Critical thinker
Skill
Emotional intelligence
Keywords
Empathy
Fair
Inclusive
Diplomacy
Rapport building
Open minded
Skill
Adaptability
Keywords
Multi-skilled
Creative
Flexible
Resilient
Tie Metrics to Achievements
When it comes to listing your major achievements on your CV, aim to quantify them. It’s something you’re probably quite familiar with as Project Management work involves a good amount of measurement!
You can do this by assigning an outcome/metric to each of your job tasks. Here are two examples:
- Instead of saying “Implemented changes to customer service repair policies,” you can sa
Implemented and embedded changes to customer service repair policies, which led to an inventory and warehousing net saving of $500 million over five years and an annualised return on investment of >150%.
- Instead of saying “Sourced, developed and retained a great delivery team,” you can say:
During the start-up phase, interviewed and recruited a highly capable team. Throughout the three-year project cycle, retained all top talent by actively tailoring their engagement within the project, developing their careers and providing a great work culture.
Customise Every CV
With so many open Project Manager roles, it can be tempting to send out a general CV with a customised cover letter. In our experience, it’s not worth the time-saving as recruiters are experts at spotting a generic resume and will relegate it to the ‘no’ pile. Why should they consider an application that demonstrates no interest in the specific company and/or role?
Use your Summary section to very briefly explain why and how your skills and experience match each role, as well as why you’re interested in the company. You can also highlight why you feel you’re a great fit for the company culture and expand on this in your cover letter.
Review your Work Experience section and see if you’re able to (truthfully) align each job duty and/or achievement with those found in the job ad or description. Doing so will further highlight your suitability for the position.
Further Support
While it is a time-consuming process, devoting effort to creating a top-notch Project Manager CV will bring you rewards tenfold, not least of which could be the position that will supercharge your tech career.
If you would like extra assistance in ensuring your Project Manager CV hits the right notes, please get in touch with one of our Technology and Digital recruitment experts. Our specialists are highly adept at tweaking resumes to capture recruiter attention (including seamlessly inserting those tricky keywords), to ensure your CV stands out from the rest.
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